Creating Office Efficiencies with HR Tech
When a business hits a certain size, it often will bring on dedicated human resources specialists. But even then, these specialists often need to spend a lot of time managing systems and babysitting data, instead of focusing on areas where they can do the most good.
HR solutions, however, help businesses automate more of the base functions, allowing HR professionals to focus on higher-order work. Called Human Resources Information Systems (or HRIS), this technology has been available for large enterprises for some time, but now new user-friendly and scalable versions can make sense for businesses with just a few dozen employees. So how could HRIS help your business?
Let systems talk to each other and reduce risk of errors
It all starts with payroll. It’s the most fundamental human resources function of a business – paying employees. But the right payroll solution helps employees maximize their paycheck with automatic contributions to benefit programs, automatic transfers and more. Most importantly, payroll houses key data needed by many other HR systems. The integrated nature of HRIS means core data is shared among systems, and changes to one system (like an increase in retirement contributions) is automatically entered into all other systems. This eliminates the most common source of data errors.
Reduce vendors you need to manage
Competitive employers are offering more and more benefit options. Today’s tight labor market means many employers are offering more and better benefits to stand out when hiring and to retain quality employees. HR managers are tasked with evaluating and retaining vendors for payroll, retirement, health care, insurance and more. An HRIS solution merges all these core functions into one package. That means less to manage, a central point of contact, and a business advisor who understands the full picture of your payroll and benefits offering.
Use Human Resources time more productively
Make better use of time than babysitting data. It’s not that ensuring data integrity isn’t important – it absolutely is. But today, intelligent software and cloud solutions can handle a lot of routine tasks faster and more efficiently. More importantly, this allows HR professionals to focus on strategic planning and the needs of personnel – creating staffing plans, supporting individual employees, overseeing hiring, and creating initiatives that will increase employee satisfaction.
Give employees more input and control of information
Self-serve tools give employees a way to manage information and customize benefits. A key component of HRIS is that employees themselves are empowered to play an active role. With a secure login, employees can update personal information (like a new address or new dependent) or confirm and edit information on file, without needing to go through extra steps or paperwork. The system also puts tools like increasing or managing retirement benefits at their fingertips, and changes they make don’t create new work for HR.
Many times, businesses don’t recognize that the need they perceive is rooted in something more fundamental. At Alerus, our business advisors are often asked about retirement or health plans that are easier to use, when the real need is for a system like HRIS that by its very design solves their pain points. Now that HRIS solutions are turnkey enough to fit even smaller organizations, it’s the right time to contact Alerus and learn if our HRIS is right for your business.